An itemised hourly invoice to the carrier — not a CMS-1500 — at $129.98 an hour, with the R-forms filed separately through Work Comp Campus and a 30-day payment clock that carries interest when it is missed. Here is the whole chain.
Minnesota has no state fund in the Ohio or Washington sense. The Qualified Rehabilitation Consultant is registered with the Department of Labor and Industry under Minn. Stat. 176.102 and Minnesota Rules 5220, and bills the workers’ compensation carrier or the self-insured employer on the claim.
Two structural facts worth holding on to. First, Minnesota publishes its roster: DLI’s QRC data and directory lists well over 200 registered QRCs, roughly 30 interns and about 70 firms. Second, that means your work is visibly comparable to your peers’ — the rate is statutory, so what distinguishes a practice here is throughput and the quality of the filings, not price.
Minnesota is the cleanest of the Tier-1 states to bill and the least forgiving to bill late. The rate is set and indexed annually; the payment clock is real and carries interest.
| What you are billing | Hourly |
|---|---|
| QRC services | $129.98 |
| Placement services | $104.09 |
2025 figures, indexed annually. Current as of July 2026 — verify with Minnesota DLI.
The 30-day clock. Payment is due within 30 days, and a late payer owes 4% interest. That is unusual — most states leave you to chase — and it changes what a receivables list is for. In Minnesota an aging list is not a worry list; it is a list of invoices that have earned something extra, and knowing which ones crossed day 30 is money you can actually ask for.
This is the biggest single difference between Minnesota and Ohio, and it is why generic “CMS-1500 software” is no use to a QRC. You bill an itemised hourly invoice directly to the carrier. There is no six-line box 24 to overflow.
What a carrier expects to be able to read off it, line by line: the date, the injured worker and claim, what you did, the time, the rate, and the extension. What gets an invoice queried: a block of hours with a summary description, mileage bundled into a service line, or a total that does not reconcile to the lines above it.
The trap in an invoice state is the opposite of the trap in a form state. Nobody rejects your invoice for being on the wrong form; they simply pay a different number than you expected, and the burden of noticing is entirely yours.
Two separate rails, and mixing them up costs a week. The rehabilitation plan and its amendments — R-2, R-3, R-8 — are e-filed through Work Comp Campus, the state’s filing system. Your bill is not a Campus filing; it goes to the payer.
The practical consequence for a solo QRC: the plan work and the billing work are the same activity described twice, in two different places, on two different schedules. The R-2 says what you are going to do. The invoice says what you did and what it costs. If those two ever disagree, the invoice is the one that gets adjusted.
Minnesota is one of the states where providers must bill electronically. We are going to be blunt about where that leaves us, because this is exactly the claim a vendor is tempted to fudge.
Med Claims Pro does not ship direct e-billing today. It produces your itemised invoice, your activity documentation and your receivables, and it keeps your proof of what went out. Direct electronic submission for mandate states is on our roadmap and we will say so until the day it ships. If your practice is blocked on that specific capability, this is the honest moment to say so rather than the fourth week of a trial.
A QRC book is usually spread across several carriers and self-insured employers rather than concentrated the way an Ohio book is across MCOs. That changes the receivables job: fewer multi-claimant checks to unpick, more payers to keep separate, and a per-payer aging view that tells you which carrier is consistently drifting past day 30.
When a payment is short, the three usual causes are a rate applied from the wrong year (the figure is indexed annually), placement hours paid at the placement rate when they were QRC hours or the reverse, and hours trimmed against what the plan authorised. All three are visible if you compare line to line.
Minnesota has no state fund of the Ohio or Washington kind, so a QRC book is a collection of relationships: private carriers, self-insured employers, and SFM — the privatised former state fund. Add the national carriers and the TPAs who administer for self-insured employers, and a busy practice is invoicing a dozen different back offices.
The rate does not move between them — it is statutory — but everything else does: what backup a payer wants attached, where the invoice goes, and how close to day 30 it habitually lands.
Three habits make a multi-payer book manageable: keep the agreed rate and invoice format per payer rather than per practice, age receivables by payer so a consistently slow administrator shows up as a pattern instead of a bad month, and keep the proof of what you sent and when.
Everything above is transcribed from Minnesota Department of Labor and Industry (DLI) and the rules it publishes, checked in July 2026. Before you bill from a figure on any website — ours included — check it at the source.
What this guide does not claim: any integration with Work Comp Campus. Med Claims Pro produces your invoice, your documentation and your receivables; the state filings go through the state’s own system.
The governing rules: Minn. Stat. 176.102; Minnesota Rules 5220.
Current as of July 2026 — verify with Minnesota Department of Labor and Industry (DLI).
Not because you are disorganised. Because nobody ever built software for this job, so the job got done in Excel and Word — and those four files do not talk to each other.
The invoice, the plan filing and the log are three views of the same hours. Typed once, they agree by construction; typed three times, they agree until the week you are busy.
Med Claims Pro is configured to your formats, folders, payers and codes during onboarding — included in every plan. See how Minnesota billing maps onto it, or book fifteen minutes and watch a week like yours run itself.
$129.98 an hour for QRC services and $104.09 for placement on the 2025 figures, indexed annually. Current as of July 2026 — verify with Minnesota DLI before you bill from it.
No. Minnesota QRC billing is an itemised hourly invoice to the carrier or self-insured employer. The CMS-1500 belongs to states like Ohio where voc-rehab services are carried on the professional claim form.
Campus is where the R-forms are e-filed. The bill goes to the payer. Keeping the two rails distinct in your own head is worth a week a year.
Payment is due in 30 days and late payment carries 4% interest. Which is why an aging list in Minnesota is worth running weekly rather than monthly.
DLI publishes the roster: well over 200 registered QRCs, roughly 30 interns and about 70 firms as of the 2025 figures. It is a real, enumerable profession, which is unusual and useful.
Fifteen minutes, your state’s codes on screen — or start the trial and poke around on your own.