Oregon vocational assistance billing —
Bulletin 124 caps, counted down.

Your week, in Oregon’s documents.

Every category has a ceiling, and the only thing between you and the ceiling is addition you do by hand.

• 8:25 a.m.
  Eligibility evaluation interview and records review.Filed to the eligibility category, so the $779 ceiling starts counting down from the first entry.
• 11:10 a.m.
  Direct employment work: two employer contacts and a placement call.Different category, different ceiling. The software keeps them apart so the remainder means something.
• 2:00 p.m.
  Form 1880 paperwork and a note to the insurer.Recorded once, in your template, and reused wherever the same words are needed again.
• 4:45 p.m.
  Invoice against the category, with the remaining balance visible before you send it.Not after. Before.

The grid an Ohio caseload produces — codes at $81.90 and $91.00, 0.1-unit entries, notes in her own bracket style. In Oregon the codes, the rates and the form change; the row does not.

Every one of those rows is typed once, as it happens. The daily log writes itself as you go, the weekly narrative log builds in your own Word template, the claim form or invoice fills with the right units and the right payer block, and the receivable exists the moment the bill leaves. The whole chain →

A category cap is a budget written by somebody who will not remind you about it.

Oregon prices vocational assistance by category rather than by the hour, which is a sensible system right up until you are two-thirds through a direct-employment case with no running total.

So the running total is on the grid: authorized, used, remaining, per category, per claimant, updating as you enter the work. The number you need at the moment you need it, which is before the last piece of work rather than after it.

SAIF is about half of this market, and the private carriers are the rest. Both age in the same receivables list, so you can see which one is slower without believing anyone’s reputation.

Who pays you in Oregon.

SAIF, the state fund, is roughly half of Oregon’s market; private carriers carry the rest. Payers here must accept electronic bills, which shapes their format expectations more than it shapes yours.

One check, many claimants. Whichever of these names is on the envelope, the check covers a dozen files at once. You record it once, tick the bills it pays, and anything short is flagged with the exact gap and the original form attached, ready to rebill. How that screen works.

Payer fax numbers and billing addresses go stale faster than any page can keep up, so we publish them only where we keep them current — today that is Ohio’s nine MCOs. Your Oregon payers, their submission addresses and their quirks get set up during onboarding, from your own files.

Questions, answered.