$816 to a billing service.
$299 here — and it does the paperwork.
Published prices, flat monthly. No cut of your collections, no per-claim fee, no contract. Start free for fourteen days without a card, and if it has not earned its place in sixty days we refund every cent.
Forms
- Clients and case files — claim numbers, payers, folder trees
- The daily billing log — activity grid, 0.1-unit entry, your state’s codes and rates
- CMS-1500 filled from the record, with automatic A/B/C overflow past six lines
- Print the whole week’s claim forms in one job
- Fee-schedule and rate updates for your state
- The two-way daily Excel file, and importing your existing daily logs — Professional
- Weekly Word tracking log
- Error checking against your daily log
- Accounts receivable and short-pay recovery
- Faxing with filed confirmations
Professional
- Everything in Forms, with no monthly limit
- The daily log written to and read back from your own Excel file, in your template — and your existing logs imported
- Weekly narrative Word tracking logs, on your own template
- Error checking — your filed Word logs and claim forms held against the daily log
- Accounts receivable: Mark Billed, Bill Tracker workbook
- One check, many claimants — allocated in one screen
- Short-pays flagged to the penny, rebill packet assembled
- One-click fax through your own RingCentral account, confirmation filed as proof
- Aging, payer/code/client reports, tax set-aside view
Firm
- Professional for every specialist in the practice
- One invoice, one setup week, one number to call
- Historical import done for you rather than by wizard
- A shared caseload across users — in development, and we will not sell it as shipping. Today each specialist runs their own copy with their own records.
Setup is included in every plan — we configure your Word and Excel templates, your folder names, your payers and your state’s codes in your first week. Optional white-glove import of your back history is $499 one-time, and free on annual billing.
The billing service takes a percentage. It still doesn’t write your tracking logs.
Workers’-comp billing services charge 4–10% of collections, 5–8% being typical. They submit bills. They do not sit in your daily grid at 9 p.m. typing W3207 into a Word log for the fourth time. So you pay the percentage and you keep the second shift.
The $13,600 is our founding practice’s real monthly billing, which is why it leads. The $15,000 line is your arithmetic to check, not a figure we are claiming.
And the entry plan sets a low bar: $49 a month is thirty-six minutes of an Ohio W3207 at $81.90 an hour. If typing the same activity twice costs you more than half an hour a month, Forms has paid for itself.
Now price your own hours. Whatever you actually spend re-typing the same activity into a second and third and fourth place, valued at that same $81.90, is time you are not billing anyone for — and it is the number the percentage service never touches. We are not going to put a figure on your week; put your own in and see what it comes to.
Ohio BWC unit rate current as of July 2026 — verify with the Ohio Bureau of Workers’ Compensation. Percentage ranges from published billing-service pricing, July 2026.
Your state means your state, not a generic form.
Every state runs workers’ comp its own way, and the difference is not cosmetic — Ohio bills W-codes in units to nine MCOs by fax; Minnesota bills QRC hours with R-forms through Campus; Washington bills MARFS Chapter 25 against referral caps. Your plan includes the part of the software that knows yours.
What that covers
- The codes
- Your state’s billable service codes with their real names, units and level suffixes — W3207, W3220, W3235 in Ohio; the MARFS Chapter 25 set in Washington. They appear in the grid as you type, not in a lookup PDF.
- The rates
- The current fee-schedule amount per code, so a line totals itself. When the schedule changes — BWC’s October update, L&I’s July one — the new rate ships as a data update. New work uses the new rate; entries you already billed keep the rate they were billed at, the way an audit expects.
- The form
- The CMS-1500, filled with the right boxes for a rehabilitation supplier — the payer block, the units in 24G, the level suffix — with automatic overflow onto page B and C past the six-line limit. That is the one claim form the software generates; there is no state-specific form generator and no invoice document generator today. Where your state bills an hourly invoice, what the software gives you is every line dated, timed and priced to put on it.
- The payers
- Five Ohio MCO payer blocks ship verified from real filed forms — MinuteMen, AultComp, Sedgwick, Sheakley and Spooner — each with its own CMS-1500 template, address and fax number. Any other payer, in Ohio or anywhere else, still produces a correct form immediately (the software borrows a blank CMS-1500 and stamps the carrier block), and we confirm its fax number and address with you during setup rather than guessing at it.
- Updates while you subscribe
- Rate and payer changes arrive as updates while your plan is active, for the states we have built. You do not re-buy anything.
Ohio ships configured today. Every other state is set up with you during your first week — the workflow is the same everywhere, the codes and forms are what change. The nurse case management side needs no jurisdiction pack at all: billing time and mileage against a claim number is the same transaction everywhere, so the activity grid, the weekly narrative log, the receivables and the aging work in every state today. If you work in two states, that is a setup conversation rather than a line item. See how your state is covered.
The first 25 practices pay $199 for Professional. For as long as they keep it.
We are new, and we know what we are asking of you: to be early on software that touches your billing. So the first twenty-five practices get the $299 plan at $199 a month, locked for life — the price never moves, including when features do.
What we ask back is not money. It is a quotable sentence about your own results once you have them, and a twenty-minute reference call with a counselor in your state who is deciding. That is it. If the software doesn’t earn the sentence, don’t write it — you keep the price anyway.
What each plan does.
The split is simple: Forms gets you to a printed, correct claim form. Professional adds the weekly Word log, the error checking and everything about the money.
| Forms | Professional | Firm | |
|---|---|---|---|
| Monthly price | $49 | $299 | By quote |
| Annual price (per month) | $39 | $239 | By quote |
| Users | 1 | 1 · more at $199/mo, or $159/mo annual | Priced on the call |
| Working in a second state | Set up with you | Set up with you | Set up with you |
| Clients, case files, folder trees, claim numbers and level tracking | ✓ | ✓ | ✓ |
| Daily activity grid, 0.1-unit entry, your codes and rates | ✓ | ✓ | ✓ |
| Live two-way daily Excel log, in your own file | — | ✓ | ✓ |
| CMS-1500 with automatic A/B/C overflow | ✓ | ✓ | ✓ |
| Print a whole week of claim forms in one job | ✓ | ✓ | ✓ |
| Fee-schedule and rate updates for your state | ✓ | ✓ | ✓ |
| Claim-weeks per month (one per client per week, however many forms that week needs) | Up to 50 | Unlimited | Unlimited |
| Weekly narrative Word tracking logs, your template | — | ✓ | ✓ |
| Error checking against the daily log, with correction of filed documents | — | ✓ | ✓ |
| Accounts receivable: Mark Billed, one-check-many-claimants allocation, Bill Tracker workbook | — | ✓ | ✓ |
| Short-pay detection and rebill queue, with the original form attached | — | ✓ | ✓ |
| One-click fax through your own RingCentral account, with filed confirmations | — | ✓ | ✓ |
| Aging, payer/code/client reports, tax set-aside view | — | ✓ | ✓ |
| Historical import of your old logs and folders | — | Self-serve wizard | Done for you |
| Support | Priority email + phone | Phone + dedicated setup |
Swipe the table sideways to bring the plan columns across →
Plan contents current as of August 2026. Faxing goes out through your own RingCentral account — that is the one fax service connected today. Direct e-billing to clearinghouses and mandate-state portals is not built and is not included in any plan.
What happens if it doesn’t work out.
Sixty days, your call
Use it for sixty days. If it has not earned its place in your week, tell us and we refund every cent — and export your data back into your own formats on the way out. You do not have to justify the answer. Not a credit. Money.
No contract, ever
Month to month. Cancel from your account on any day and the next charge does not happen. There is no term, no notice period, no cancellation fee, and nobody who will try to talk you out of it on the phone.
Cancel means read-only, never deleted
The software keeps opening. You keep viewing and exporting every client, activity, form and receivable, in your formats, indefinitely. Your billing database was on your computer the whole time — a lapsed plan buys back support and updates, not your own files.
Questions, answered.
What is the difference between Forms and Professional?
Forms takes you to a correct, printed claim form: your clients and case files, the on-screen daily billing log, and CMS-1500s filled from the record and printed a week at a time. Professional adds the two-way daily Excel file and the importer for your existing logs, the weekly Word tracking log, the error checking that holds your filed documents against the daily log, accounts receivable, short-pay recovery and faxing. Everything Professional adds is visible inside Forms with a short note explaining what it does, so you can see what you are choosing between.
Is my client data on your servers?
No. Claims, notes, and documents live in a local database on your computer, backed up on every launch. Our server stores your license and nothing else.
What happens if I cancel?
The software goes read-only. You can view and export everything, in your formats, forever. No hostage data, no export fee.
Does it run on a Mac?
No. Med Claims Pro is Windows desktop software. There is no Mac build and no browser version, and we would rather say so here than at the end of a demo.
Can my assistant or partner use it?
Each person needs their own copy on their own Windows PC, with their own records — the billing database lives on the machine, so two people cannot work in one book at the same time. A second Professional user is $199/month, or $159/month on annual billing. A genuinely shared caseload is in development and we are not selling it yet; if that is what you need, tell us on the call and we will be straight with you about timing.
Will it really match my templates and folders?
Yes — that is setup. We configure your Word and Excel templates, folder trees, naming, payers, and state codes in your first week. Included in every plan. During the 14-day free trial you get the standard Ohio templates and codes; yours are built with you once you start.
How do rate updates work?
Fee-schedule changes (like BWC’s October update) ship as data updates. New work uses new rates; historical entries keep theirs, the way an audit expects.
Does it connect to QuickBooks or Xero?
Not today, and we will not sell you a connector that does not exist. What you can do now is export your billed and paid figures and hand them to your accountant or import them. A proper accounting export is the next integration we intend to build — ask on the call and we will tell you where it actually is.
Do you do e-billing or clearinghouse submission?
No. Faxing through your own RingCentral account, printing and posting on paper, or uploading to a payer portal yourself — those are what ship today, and the fax confirmation is filed as your proof. Direct e-billing is not built.
What’s the guarantee?
Sixty days. If it has not earned its place in your week, tell us and we refund every cent and export your data. You do not have to justify the answer.
See your own week run itself.
We load your state’s codes before the call, so you are looking at a caseload like yours inside the first two minutes — not a slide deck.