CONFIGURED FOR VIRGINIA DURING ONBOARDING

Virginia CRP billing —
a CMS-1500 state with a certification behind it.

Certified Rehabilitation Provider under Va. Code 54.1-3510, working to the VWC Vocational Rehabilitation Guidelines, billing the carrier or the TPA on a CMS-1500 — in a state where electronic billing runs both directions and WebFile holds the filings.

No card. No contract. Your data stays on your computer.
Virginia Workers' Compensation Commission (VWC)

The facts, before the pitch.

How billing works in Virginia

Who you bill
The carrier or TPA.
What you send
CMS-1500.
The channel
E-billing both directions; WebFile.
Fee basis
No published rate we have verified. Ask the Virginia Workers' Compensation Commission (VWC) before anyone quotes you one — including us.
The clock
Not a deadline we have verified for Virginia. Ask the Virginia Workers' Compensation Commission (VWC), and read the payer’s own contract, before you rely on a date.

The system. Certified providers on a licensure roster, working to the VWC Vocational Rehabilitation Guidelines.

Where the rules are written. Va. Code 54.1-3510.

Electronic billing. E-billing both directions. Direct electronic submission is on our roadmap and is not something we ship today: Med Claims Pro builds the bill, the report packet and the receivable, and files your proof of what left — you send it through the channel the Virginia Workers' Compensation Commission (VWC) gives you.

Configured for Virginia during onboarding — see it with your caseload. Your rates, your forms, your payers and your folder names are set up in your first week, included in every plan. What is on this page is what we would configure; we have not claimed a single Virginia customer anywhere on it.

Your week

Your week, in Virginia’s documents.

The same six-line form Ohio uses, a certification roster, and guidelines that describe the work rather than price it.

  • 8:10 a.m.
    Vocational assessment interview, fifty-five minutes.One row. The claim number, the carrier and the rate come with the client, not with your memory.
  • 11:25 a.m.
    Job-search coaching and two employer contacts.Three entries, timed as they happen, feeding the same weekly narrative.
  • 2:40 p.m.
    Progress report to the adjuster.Written once, in your template, and reused in the file rather than retyped into it.
  • 4:50 p.m.
    CMS-1500 for the week. The seventh line starts a second form on its own.Each form gets its own receivable, because that is how the payments come back.
The daily activity grid: coded, timed entries at 0.1-unit precision with notes, rates and claim numbers.
The grid an Ohio caseload produces — codes at $81.90 and $91.00, 0.1-unit entries, notes in her own bracket style. In Virginia the codes, the rates and the form change; the row does not.

Every one of those rows is typed once, as it happens. The daily log writes itself as you go, the weekly narrative log builds in your own Word template, the claim form or invoice fills with the right units and the right payer block, and the receivable exists the moment the bill leaves. The whole chain →

The most software-ready state on this list

Virginia already runs on the artifacts this software produces.

A CMS-1500 with a six-line limit. A certification roster. Guidelines that describe the work. Electronic billing in both directions. Virginia has more of the machinery in place than almost any other Tier-2 state, which means less has to be invented during onboarding.

The form is the part everyone underestimates. Six service lines fit; a busy week does not. The seventh line starts a B form, the thirteenth a C form, each with its own receivable row, automatically. How overflow works.

What we do not have is electronic submission. Virginia mandates it for providers; we build the bill and file the proof, and direct submission is on our roadmap. That is the whole truth of it.

The payer directory

Who pays you in Virginia.

Private carriers and TPAs, with no state fund in the picture. WebFile is where Commission filings go; the bill goes to the payer.

Virginia payers

  • Private carriers
  • TPAs

National carriers you will meet

  • Travelers
  • The Hartford
  • AmTrust
  • Zurich
  • Chubb
  • Berkshire Hathaway
  • Liberty Mutual
  • AF Group / Accident Fund
  • Old Republic
  • Great American

TPAs that send the referrals

  • Sedgwick
  • Gallagher Bassett
  • ESIS
  • Helmsman
  • Broadspire
  • CorVel
  • TRISTAR
  • CCMSI
  • Athens Administrators

One check, many claimants. Whichever of these names is on the envelope, the check covers a dozen files at once. You record it once, tick the bills it pays, and anything short is flagged with the exact gap and the original form attached, ready to rebill. How that screen works.

Payer fax numbers and billing addresses go stale faster than any page can keep up, so we publish them only where we keep them current — today that is Ohio’s nine MCOs. Your Virginia payers, their submission addresses and their quirks get set up during onboarding, from your own files.

Virginia resources

Where the rules actually live.

Ask the Virginia Workers' Compensation Commission (VWC) for

  • the current text of Va. Code 54.1-3510

We have not published a verified link set for Virginia yet, and we would rather send you nowhere than somewhere out of date. If you have the current documents, send them over — admin@onservice.us.

How we keep this page honest

Every fact above is transcribed from the Virginia Workers' Compensation Commission (VWC) or the statute named, dated July 2026, and reviewed when the agency republishes. Where we have not verified something we say so rather than filling the gap.

Found something out of date? Tell us and we will fix it the same week: 1-877-843-1717 or admin@onservice.us.

Configured for Virginia

See a Virginia caseload run itself.

Fifteen minutes, Virginia’s codes on screen, with a caseload that looks like yours. Or start the trial and poke around on your own — no card, no contract.

There is a phone number and a person answers it: 1-877-843-1717.

States that work like Virginia

All 50 states and the District of Columbia →

Questions, answered.

Does it fill a CMS-1500 properly for a Virginia carrier?

Yes — the payer block, the units, the claim number and the diagnosis fields, with automatic overflow when a week runs past six service lines. The payer-specific details are configured during onboarding from your own filed copies.

Virginia requires e-billing. Can you submit for me?

No, not today. The software produces the bill and the packet and files proof of what left; direct electronic submission for mandate states is on our roadmap and we will not describe it as shipped.

Is there a Virginia fee schedule for rehabilitation?

Not one we have verified, which is why this page does not print a rate. You bill your contracted or market rate and the software keeps it consistent and itemised across the file.

What about WebFile?

WebFile is where Commission filings go and you do that yourself. Med Claims Pro handles the billing chain and the documentation that has to match it.

How long does setup take?

Most practices are working within the first week. Onboarding is included in every plan, and it is where your templates, folders, payers and rates get configured.

See your own week run itself.

Fifteen minutes, your state’s codes on screen — or start the trial and poke around on your own.

Book a demo Call us