New Hampshire rehabilitation provider billing —
an entitlement, and no fee schedule.
RSA 281-A:25 makes vocational rehabilitation a statutory entitlement and names a “rehabilitation provider” to deliver it — then stops. There is no fee schedule in New Hampshire, so your invoice is your rate, your units and your record, and nothing external is going to back you up.
The facts, before the pitch.
How billing works in New Hampshire
- Who you bill
- The carrier.
- What you send
- Invoice.
- The channel
- Direct.
- Fee basis
- No fee schedule.
- The clock
- Not a deadline we have verified for New Hampshire. Ask the New Hampshire Department of Labor, and read the payer’s own contract, before you rely on a date.
The system. A statutory entitlement with a statutory "rehabilitation provider" role and no fee schedule.
Where the rules are written. RSA 281-A:25.
Configured for New Hampshire during onboarding — see it with your caseload. Your rates, your forms, your payers and your folder names are set up in your first week, included in every plan. What is on this page is what we would configure; we have not claimed a single New Hampshire customer anywhere on it.
Your week, in New Hampshire’s documents.
A small state, a statutory right, and a bill that has to justify itself line by line.
- 8:30 a.m.Initial vocational interview.One entry, timed, with the claim number and carrier attached from the file.
- 11:15 a.m.Employer contacts and labor-market research.Three rows. Each one dated and sourced, which is what makes an hour defensible.
- 2:00 p.m.Plan drafting and a call with the adjuster.The narrative is written once and reused in the monthly report.
- 4:30 p.m.Invoice out, itemized by date and activity, log attached.Aging starts from the day it left, not the day you remember it.
Every one of those rows is typed once, as it happens. The daily log writes itself as you go, the weekly narrative log builds in your own Word template, a CMS-1500 fills with the right units and the right payer block where a payer wants one — and where your state bills on its own form or an invoice, the dated, timed, priced lines that go on it come off the grid, and the receivable is tracked from the moment the bill leaves. The whole chain →
When nothing sets the rate, the itemization is the argument.
In a fee-schedule state a rate dispute is a lookup. In New Hampshire it is a conversation, and the side with the better record wins it.
Date, activity, minutes, rate, line total, with the note behind every line, written once and identical in the report and on the bill. That is not paperwork discipline for its own sake — it is the whole of your position.
RSA 281-A:25 gives the injured worker the entitlement. What it does not give you is a number to point at.
Who pays you in New Hampshire.
Private carriers, no state fund, no fee schedule. Every payer relationship is its own negotiation, and the invoice is what most of that negotiation happens through.
New Hampshire payers
- Private carriers
Why that list is one line long
New Hampshire is a monopolistic state: employers insure through the fund, so there is no private carrier to bill and no TPA to invoice. One payer, one format, one set of rules — and nothing to hide a missed or short-paid bill behind.
The moment a file crosses the line
Carriers and TPAs appear the moment you take a claim from a neighboring state — Travelers, Liberty Mutual, Sedgwick, Gallagher Bassett — and they land in the same receivables list, aged the same way, so an out-of-state file never slips through a crack.
One check, many claimants. Whichever of these names is on the envelope, the check covers a dozen files at once. You record it once, tick the bills it pays, and anything short is flagged with the exact gap and the original form attached, ready to rebill. How that screen works.
Billing addresses and submission preferences go stale faster than any page can keep up, so we publish them only where we keep them current — today that is Ohio’s nine MCOs. Your New Hampshire payers and their submission preferences get set up during onboarding, from your own files.
Where the rules actually live.
Ask the New Hampshire Department of Labor for
- the current text of RSA 281-A:25
- the current No fee schedule
We have not published a verified link set for New Hampshire yet, and we would rather send you nowhere than somewhere out of date. If you have the current documents, send them over — admin@onservice.us.
How we keep this page honest
Every fact above is transcribed from the New Hampshire Department of Labor or the statute named, dated July 2026, and reviewed when the agency republishes. Where we have not verified something we say so rather than filling the gap.
Found something out of date? Tell us and we will fix it the same week: (302) 202-3172 or admin@onservice.us.
See a New Hampshire caseload run itself.
Fifteen minutes, New Hampshire’s codes on screen, with a caseload that looks like yours. Or start the trial and poke around on your own — no card, no contract.
There is a phone number and a person answers it: (302) 202-3172.
States that work like New Hampshire
Questions, answered.
There is no fee schedule. What does the software do about that?
It makes your rate consistent across a file and your itemization complete: date, activity, minutes, rate, total, with the record behind each line. That is what a rate has to stand on when nothing statutory backs it.
Is this too much software for a one-person practice?
Forms is $49 a month and covers clients, the daily billing log and the claim forms. The weekly Word tracking logs, receivables and short-pay block starts at $299. Sixty-day money-back guarantee, no contract.
Does New Hampshire require electronic billing?
Not that we have verified. Fax, paper and portal remain first-class here, and the software files proof of whatever you sent.
Will it match my invoice layout?
Yes — configured during onboarding from an invoice you have already been paid on.
Where does my data live?
On your computer, in your own folders, backed up on every launch.
See your own week run itself.
We load your state’s codes before the call, so you are looking at a caseload like yours inside the first two minutes — not a slide deck.