Minnesota QRC billing —
R-forms, hourly invoices, and the 30-day clock.
QRC time bills at $129.98 an hour and placement at $104.09, indexed each year, itemized and sent to the carrier as an invoice — not a CMS-1500. Your R-2, R-3 and R-8 travel separately, through Work Comp Campus. Med Claims Pro keeps both halves straight from one grid.
The facts, before the pitch.
How billing works in Minnesota
- Who you bill
- The carrier or self-insured employer.
- What you send
- Itemized hourly invoice — not a CMS-1500. R-forms are e-filed through Work Comp Campus.
- The channel
- Invoice to the carrier; R-forms through Work Comp Campus.
- Fee basis
- Statutory hourly rates, indexed annually.
- The clock
- 30-day payment or 4% interest.
The system. Private carriers and self-insured employers; QRCs register with DLI.
Where the rules are written. Minn. Stat. 176.102; Minnesota Rules 5220.
The paperwork with its own name. R-2 rehabilitation plan · R-3 · R-8.
Minnesota publishes its QRC roster — 230+ QRCs, roughly 30 interns and about 70 firms.
Electronic billing. Providers must e-bill. Direct electronic submission is on our roadmap and is not something we ship today: Med Claims Pro builds the bill, the report packet and the receivable, and files your proof of what left — you send it through the channel the Minnesota Department of Labor and Industry (DLI) gives you.
Configured for Minnesota during onboarding — see it with your caseload. Your rates, your forms, your payers and your folder names are set up in your first week, included in every plan. What is on this page is what we would configure; we have not claimed a single Minnesota customer anywhere on it.
Your week, in Minnesota’s documents.
Two rates, one caseload, one invoice per carrier — and a plan filed in a system that has nothing to do with getting paid.
- 8:10 a.m.Medical management call, then a note to the adjuster. Twenty-four minutes.Logged at the QRC rate with the claim number and the carrier attached. No mental arithmetic.
- 11:30 a.m.Job development with the injured worker — placement hours, not QRC hours.Different rate, same grid. The invoice separates them without you sorting rows on a Sunday.
- 2:00 p.m.R-2 rehabilitation plan finalized and filed through Work Comp Campus.The plan work is billable time and it is captured here even though the filing happens over there.
- 4:40 p.m.Month-end: eleven files, four carriers, four invoices.Every hour on them is already dated, timed and priced on the grid — and each bill becomes a receivable the moment you mark it sent.
Every one of those rows is typed once, as it happens. The daily log writes itself as you go, the weekly narrative log builds in your own Word template, a CMS-1500 fills with the right units and the right payer block where a payer wants one — and where your state bills on its own form or an invoice, the dated, timed, priced lines that go on it come off the grid, and the receivable is tracked from the moment the bill leaves. The whole chain →
The statutory hourly rates, indexed.
| What you bill | Rate |
|---|---|
| QRC hourly | $129.98/hr (2025, indexed) |
| Placement | $104.09/hr (2025, indexed) |
Current as of July 2026 — verify with the Minnesota Department of Labor and Industry (DLI).
Minnesota indexes these annually; the figures shown are the 2025 rates. Confirm the current year’s numbers with DLI before you invoice against them.
Rates move. When they do it arrives as a data update, and every activity you already billed keeps the rate it was billed under — which is the only way a rate change survives an audit.
Thirty days, then four percent.
Minnesota gives the carrier thirty days to pay, and 4% interest if they do not. That is a real statutory lever, and it is worthless if you cannot say which invoice turned thirty-one today.
Aging in Med Claims Pro runs from the day the bill went out, in named buckets with the claimant and the carrier in each one — so Tuesday’s follow-up call starts from a list instead of a search through sent items.
DLI publishes the QRC roster: about 230 QRCs, roughly 30 interns and around 70 firms. If you are one of the firms rather than one of the solos, shared caseloads and org-wide aging is the page you want.
Who pays you in Minnesota.
No state fund to learn. Minnesota QRCs bill private carriers, self-insured employers and SFM, the privatized former state fund — which means every payer has its own invoice preferences and its own idea of thirty days.
Minnesota payers
- Private carriers
- Self-insured employers
- SFM (privatized former state fund)
National carriers you will meet
- Travelers
- The Hartford
- AmTrust
- Zurich
- Chubb
- Berkshire Hathaway
- Liberty Mutual
- AF Group / Accident Fund
- Old Republic
- Great American
TPAs that send the referrals
- Sedgwick
- Gallagher Bassett
- ESIS
- Helmsman
- Broadspire
- CorVel
- TRISTAR
- CCMSI
- Athens Administrators
One check, many claimants. Whichever of these names is on the envelope, the check covers a dozen files at once. You record it once, tick the bills it pays, and anything short is flagged with the exact gap and the original form attached, ready to rebill. How that screen works.
Portal routes and billing addresses go stale faster than any page can keep up, so we publish them only where we keep them current — today that is Ohio’s nine MCOs. Your Minnesota payers and their submission preferences get set up during onboarding, from your own files.
Where the rules actually live.
Straight from the source
Outbound links to the Minnesota Department of Labor and Industry (DLI). We do not mirror agency documents — the agency’s copy is the one that counts.
How we keep this page honest
Every fact above is transcribed from the Minnesota Department of Labor and Industry (DLI) or the statute named, dated July 2026, and reviewed when the agency republishes. Where we have not verified something we say so rather than filling the gap.
Found something out of date? Tell us and we will fix it the same week: (302) 202-3172 or admin@onservice.us.
See a Minnesota caseload run itself.
Fifteen minutes, Minnesota’s codes on screen, with a caseload that looks like yours. Or start the trial and poke around on your own — no card, no contract.
There is a phone number and a person answers it: (302) 202-3172.
States that work like Minnesota
Questions, answered.
Why an invoice and not a CMS-1500?
Because that is what Minnesota carriers expect from a QRC: itemized hours, by date, by activity, at the statutory rate. Med Claims Pro holds those hours — dated, timed, priced at the rate in force, with the narrative behind each one — and writes the weekly log from them; the invoice document itself is not something it generates today. If a particular payer wants a CMS-1500, it fills one.
Does it file my R-2 into Work Comp Campus?
No. Campus is where the R-forms go and you file them there yourself. What the software does is capture the billable time the plan work took, keep the plan document with the client file, and make sure the invoice and the plan tell the same story.
How does it handle QRC hours and placement hours on the same day?
They are two entries with two rates, and the invoice keeps them separate. $129.98 and $104.09 as of the 2025 indexed schedule — verify the current year with Minnesota DLI.
Can it tell me which invoices have passed thirty days?
Yes. Aging runs from the day the bill was sent, with the carrier and the claimant named in each bucket, so the 4% interest conversation is one you can have with a date in front of you.
We are a firm with several QRCs. Does that work?
Each specialist runs their own copy on their own Windows PC with their own records, so a second person is a second subscription rather than a second login — additional Professional users are $199 a month. Shared caseloads, roles and org-wide reporting are being built and are not in the software today. Where each piece honestly stands.
See your own week run itself.
We load your state’s codes before the call, so you are looking at a caseload like yours inside the first two minutes — not a slide deck.