Montana rehabilitation provider billing —
designated by the insurer, certified by CRCC.
Mont. Code 39-71-1006 and 39-71-1011 let the insurer designate the rehabilitation provider, and that provider has to hold CRCC certification. Montana State Fund carries the volume; the private carriers carry the rest.
The facts, before the pitch.
How billing works in Montana
- Who you bill
- The insurer.
- What you send
- Invoice.
- The channel
- Direct.
- Fee basis
- No published rate we have verified. Ask the Montana Department of Labor & Industry before anyone quotes you one — including us.
- The clock
- Not a deadline we have verified for Montana. Ask the Montana Department of Labor & Industry, and read the payer’s own contract, before you rely on a date.
The system. Insurer-designated providers who must hold CRCC certification.
Where the rules are written. Mont. Code 39-71-1006 and 39-71-1011.
Configured for Montana during onboarding — see it with your caseload. Your rates, your forms, your payers and your folder names are set up in your first week, included in every plan. What is on this page is what we would configure; we have not claimed a single Montana customer anywhere on it.
Your week, in Montana’s documents.
When the insurer picks you, the adjuster relationship is the practice — and the invoice is most of what the adjuster sees of you.
- 8:10 a.m.Designation received. File opened against the claim.Claim number, insurer, adjuster and rate on the file from the first minute.
- 11:00 a.m.Rehabilitation panel work and a call with the treating physician.Two entries, timed, each with its own note kept in the client folder.
- 2:20 p.m.Travel across a county the size of a small country.Mileage is its own line, because it is its own conversation with the adjuster.
- 4:40 p.m.Invoice out the same day, itemized, with the log attached.Aging starts immediately, and the follow-up list writes itself.
Every one of those rows is typed once, as it happens. The daily log writes itself as you go, the weekly narrative log builds in your own Word template, a CMS-1500 fills with the right units and the right payer block where a payer wants one — and where your state bills on its own form or an invoice, the dated, timed, priced lines that go on it come off the grid, and the receivable is tracked from the moment the bill leaves. The whole chain →
The insurer chose you. The invoice is how they remember it.
Under 39-71-1011 the insurer designates the provider. That makes the adjuster the referral source, the approver and the person who decides whether you get the next one — and the document that represents you between calls is your bill.
An itemized bill with the record behind it, arriving the same week as the work, is a professional signal before it is an accounting one. A bill assembled from memory three weeks later is also a signal.
Montana State Fund is where the volume is. The private carriers are the rest, and both age side by side in the same list.
Who pays you in Montana.
Montana State Fund carries most of the volume, with the national carriers behind it. CRCC certification is the entry requirement; insurer designation is the referral mechanism.
Montana payers
- Montana State Fund (the volume)
- Private carriers
National carriers you will meet
- Travelers
- The Hartford
- AmTrust
- Zurich
- Chubb
- Berkshire Hathaway
- Liberty Mutual
- AF Group / Accident Fund
- Old Republic
- Great American
TPAs that send the referrals
- Sedgwick
- Gallagher Bassett
- ESIS
- Helmsman
- Broadspire
- CorVel
- TRISTAR
- CCMSI
- Athens Administrators
One check, many claimants. Whichever of these names is on the envelope, the check covers a dozen files at once. You record it once, tick the bills it pays, and anything short is flagged with the exact gap and the original form attached, ready to rebill. How that screen works.
Billing addresses and submission preferences go stale faster than any page can keep up, so we publish them only where we keep them current — today that is Ohio’s nine MCOs. Your Montana payers and their submission preferences get set up during onboarding, from your own files.
Where the rules actually live.
Ask the Montana Department of Labor & Industry for
- the current text of Mont. Code 39-71-1006 and 39-71-1011
We have not published a verified link set for Montana yet, and we would rather send you nowhere than somewhere out of date. If you have the current documents, send them over — admin@onservice.us.
How we keep this page honest
Every fact above is transcribed from the Montana Department of Labor & Industry or the statute named, dated July 2026, and reviewed when the agency republishes. Where we have not verified something we say so rather than filling the gap.
Found something out of date? Tell us and we will fix it the same week: (302) 202-3172 or admin@onservice.us.
See a Montana caseload run itself.
Fifteen minutes, Montana’s codes on screen, with a caseload that looks like yours. Or start the trial and poke around on your own — no card, no contract.
There is a phone number and a person answers it: (302) 202-3172.
States that work like Montana
Questions, answered.
Does it handle mileage and travel time?
As separate lines, with their own rates if you charge one. In a state this size that is not a detail — it is a meaningful part of the bill and it needs to be defensible.
Is there a Montana rehabilitation fee schedule?
Not one we have verified, so this page prints no rate. Your rate, applied consistently, itemized, with the record behind it.
Can it separate Montana State Fund from the private carriers?
Yes — billed, paid and owed per payer, with aging that names who is slow. Most people run that report first.
What does onboarding configure here?
Your invoice template, folders and naming, payer list, rates and reports. First week, included in every plan.
Where does my data live?
On your computer. Our server holds your license and nothing else, and canceling makes the software read-only rather than deleting anything.
See your own week run itself.
We load your state’s codes before the call, so you are looking at a caseload like yours inside the first two minutes — not a slide deck.