Put your own numbers in.
Here is what the year comes to.
Sunday, 9 p.m. — you have never costed that shift, because nobody invoices themselves.
Your numbers
Change anything — it recalculates as you type. Nothing is submitted, stored or sent.
Gross billings, before anyone takes a cut.
The daily log, the tracking logs, the claim forms, the receivables sheet, chasing what did not pay. Ten is a starting point, not a claim about you — put your own number in.
Editable. $85 sits just above Ohio’s $81.90 and well below Georgia’s $106, Minnesota’s $129.98 and Washington’s ~$110.50 — put your own state’s rate in.
Runs entirely in your browser. Nothing you type is sent anywhere, saved, or seen by us.
Three things to hold against your own result.
A calculator that only flattered us would be worth exactly what you paid for it. Here is where this one is soft.
Recovered hours are only money if you bill them
The hours line values your Sunday evening at your professional rate. That is real if you fill the time with billable work — another case, an assessment you turned down. If you would rather have the evening back, read that number as the price you are currently paying for it, not as revenue arriving.
A percentage service charges on collections, not billings
We apply your percentage to what you bill, because that is the number you know. If you collect less than you bill, the service’s real cut is a little smaller than the line shown — and the short-pays that caused the gap are their own problem, which is what the short-pay calculator is for.
It assumes the plan replaces the service
Some people keep their biller and buy the software for the documentation half, which the service was never doing anyway. If that is you, use the hours only line inside “show the math” — it compares your paperwork hours against the plan and leaves the service where it is.
There is no onboarding line, on purpose
Configuring your templates, folders, payers and state codes is included in every plan, so there is nothing to add. The one optional charge is white-glove import of your back history — $499 once, and free on annual billing.
Every number in the boxes has a source.
The starting values, and why
- $3,140 a week
- The founding Ohio practice bills about $13,600 a month — one solo counselor, around thirty injured workers billed weekly. That is roughly $3,140 a week and about $163,000 a year. Read the case study.
- 10 hours a week
- A starting point, not a measurement. We have one customer and no survey, so we are not going to tell you how long your paperwork takes. Ten is a round number to type over: the box is editable and the arithmetic follows whatever you put in it.
- $85 an hour
- Just above Ohio’s rate and below every other one we publish, so the default understates rather than flatters. Ohio BWC pays $81.90 for an hour of a VRCM’s time on the plan-implementation codes; Georgia’s rehabilitation supplier schedule is $106; Minnesota’s QRC rate is $129.98; Washington’s 0810V works out near $110.50. If you use your own state’s number, the result gets bigger, not smaller.
- 6% of collections
- The middle of the 5–8% band that workers’-comp billing services typically charge; the full published range we have seen runs 4–10%. Some charge a flat monthly fee instead — if that is your arrangement, put your own figure in the box.
- $49 / $299
- The published plans, flat, monthly — Forms covers clients, the daily log and claim forms; Professional adds the tracking logs, receivables, short-pay recovery and faxing. Annual billing is $468 and $2,868 for the year. No percentage, no per-claim fee, no contract — see pricing.
Rates current as of July 2026 — verify Ohio with the Ohio Bureau of Workers’ Compensation, Georgia with the State Board of Workers’ Compensation, Minnesota with the Department of Labor and Industry, and Washington with L&I. Billing-service percentages from published service pricing, July 2026. Practice figures are from one practice’s own billing files, not a survey.
The service submits the bill. It has never written your tracking logs.
This is why the hours line usually dwarfs the biller line. A billing service takes the twenty-minute half — the form, the submission, the follow-up call. The evening half is the daily log, the weekly narrative log per client, and the receivables sheet, and it stays yours at any percentage, because it is documentation with your credentials on it.
Which is the whole argument for typing an activity once: the grid → the Word tracking log → the claim form with its B and C overflow → the receivable, from one entry.
Questions, answered.
How do you define “weeks to pay for itself”?
A year of the subscription divided by what the software releases in a week — your paperwork hours at your own rate, plus a week’s worth of whatever you pay a biller. It answers one question: how many weeks of the thing you get back cover the entire year of the thing you pay. The full division is on screen under "show the math".
Why is the default hourly rate $85 when Ohio pays $81.90?
$85 is a round number just above Ohio’s $81.90 an hour and well below Georgia’s $106, Minnesota’s $129.98 and Washington’s roughly $110.50. It is meant to be unremarkable. Put your own state’s rate in and the number gets larger — which is exactly why we did not preset it there.
Does this assume I fire my billing service?
The headline comparison does, because the software generates and sends the bills. If you would keep the service, use the "hours only" line inside "show the math" — it drops the service line entirely and compares your paperwork hours against the plan. That version is usually still the bigger number, because documentation was never what the percentage bought.
Do you keep the numbers I type in?
No. There is no form here and no server call — the whole thing is JavaScript running in your browser. We do not know you visited this page, let alone what you bill.
What if the result says the plan costs more?
Then it says so, in the same size type, and the payback tile stops printing a number. Be aware of what dominates the arithmetic: at any realistic hourly rate the HOURS line is much bigger than the subscription, so Professional only comes out behind at well under an hour a week of paperwork — below about 0.8 hours at the default $85. If you value your own time at nothing, or if the receivables half is not your pain yet, then $299 is not your number and Forms at $49 may be. That is a judgement about your week, not an output of this page, and it is worth a phone call rather than a calculator.
See your own week run itself.
We load your state’s codes before the call, so you are looking at a caseload like yours inside the first two minutes — not a slide deck.