Wisconsin private VR specialist billing —
when DVR cannot serve, you do.
Wis. Stat. 102.61 sends the injured worker to the Division of Vocational Rehabilitation first; when DVR cannot serve, a certified private vocational rehabilitation specialist steps in — and the insurer pays your fee, the tuition and temporary total disability through the retraining.
The facts, before the pitch.
How billing works in Wisconsin
- Who you bill
- The insurer.
- What you send
- Invoice.
- The channel
- Direct.
- Fee basis
- No published rate we have verified. Ask the Wisconsin Department of Workforce Development before anyone quotes you one — including us.
- The clock
- Not a deadline we have verified for Wisconsin. Ask the Wisconsin Department of Workforce Development, and read the payer’s own contract, before you rely on a date.
The system. DVR-first hybrid — certified private specialists (public list) step in when DVR cannot serve.
Where the rules are written. Wis. Stat. 102.61.
Configured for Wisconsin during onboarding — see it with your caseload. Your rates, your forms, your payers and your folder names are set up in your first week, included in every plan. What is on this page is what we would configure; we have not claimed a single Wisconsin customer anywhere on it.
Your week, in Wisconsin’s documents.
A hybrid system where your referral only exists because the public agency could not take it, and the insurer is funding three things at once.
- 8:30 a.m.DVR could not serve. Referral accepted, file opened.Referral source recorded on the file, which is the first thing anyone asks about later.
- 10:50 a.m.Retraining program research and a school contact.Billable time in the grid; the tuition side of the case is the insurer’s, and the file keeps them apart.
- 1:40 p.m.Progress report and a call with the adjuster about the TTD period.Two entries, one narrative, reused in the monthly report.
- 4:25 p.m.Invoice to the insurer, itemized by date and activity.Aging starts the day it leaves. So does the follow-up list.
Every one of those rows is typed once, as it happens. The daily log writes itself as you go, the weekly narrative log builds in your own Word template, a CMS-1500 fills with the right units and the right payer block where a payer wants one — and where your state bills on its own form or an invoice, the dated, timed, priced lines that go on it come off the grid, and the receivable is tracked from the moment the bill leaves. The whole chain →
Your fee is the small line on a Wisconsin retraining case.
Under 102.61 the insurer pays the specialist, the tuition and temporary total disability through the retraining period. Your invoice is the smallest of the three and it is the one that gets questioned, because it is the one with a person’s hours in it.
Which is an argument for itemization that answers the question before it is asked: date, activity, minutes, rate, line total, with the record behind it. Written once and identical wherever it appears.
Wisconsin publishes the certified-specialist list. Being on it is how the referral finds you; the paperwork is how the referral becomes money.
Who pays you in Wisconsin.
Private carriers pay the specialist, the tuition and the temporary total disability. There is no state fund here, and no fee schedule we have verified — your invoice is your rate and your record.
Wisconsin payers
- Private carriers
Why that list is one line long
Wisconsin is a monopolistic state: employers insure through the fund, so there is no private carrier to bill and no TPA to invoice. One payer, one format, one set of rules — and nothing to hide a missed or short-paid bill behind.
The moment a file crosses the line
Carriers and TPAs appear the moment you take a claim from a neighboring state — Travelers, Liberty Mutual, Sedgwick, Gallagher Bassett — and they land in the same receivables list, aged the same way, so an out-of-state file never slips through a crack.
One check, many claimants. Whichever of these names is on the envelope, the check covers a dozen files at once. You record it once, tick the bills it pays, and anything short is flagged with the exact gap and the original form attached, ready to rebill. How that screen works.
Billing addresses and submission preferences go stale faster than any page can keep up, so we publish them only where we keep them current — today that is Ohio’s nine MCOs. Your Wisconsin payers and their submission preferences get set up during onboarding, from your own files.
Where the rules actually live.
Ask the Wisconsin Department of Workforce Development for
- the current text of Wis. Stat. 102.61
We have not published a verified link set for Wisconsin yet, and we would rather send you nowhere than somewhere out of date. If you have the current documents, send them over — admin@onservice.us.
How we keep this page honest
Every fact above is transcribed from the Wisconsin Department of Workforce Development or the statute named, dated July 2026, and reviewed when the agency republishes. Where we have not verified something we say so rather than filling the gap.
Found something out of date? Tell us and we will fix it the same week: (302) 202-3172 or admin@onservice.us.
See a Wisconsin caseload run itself.
Fifteen minutes, Wisconsin’s codes on screen, with a caseload that looks like yours. Or start the trial and poke around on your own — no card, no contract.
There is a phone number and a person answers it: (302) 202-3172.
States that work like Wisconsin
Questions, answered.
Does the software track the DVR-first step?
It records the referral source on the file, which is the thing that matters later — a private referral exists because DVR could not serve, and that fact belongs in the record rather than in your memory.
Can it separate my fee from tuition and TTD?
Your fee is what you bill and what the software invoices. Tuition and temporary total disability are the insurer’s obligations, not lines on your bill, and mixing them is how invoices get questioned.
Is there a Wisconsin rehabilitation fee schedule?
Not one we have verified, which is why this page prints no rate. You bill your own rate, consistently, itemized, with the log behind it.
What does onboarding set up for Wisconsin?
Your invoice template, folder tree and naming, payer list, rates and the reports you actually send. First week, included in every plan.
Is my data in a cloud?
No — local database, your own folders, exportable forever, read-only rather than deleted if you ever cancel.
See your own week run itself.
We load your state’s codes before the call, so you are looking at a caseload like yours inside the first two minutes — not a slide deck.