VRC · VRCM · QRC · rehabilitation supplier · rehabilitation practitioner · vocational counselor. Whatever your state calls you — if you bill a workers’-comp payer for your time, this was built around your exact week.
You are not disorganized and you are not slow. You do a day’s counseling work, and then you do a second day of copying it into files that already know the answer. Here is that day. On the right is what the software has already done by the time you get to it.
So the job got done in Excel, Word and a PDF form-filler, and the retyping became the profession. Six minutes of reviewing notes turns into four separate acts of data entry, three of which are transcription.
Four copies of the same six minutes. Once is enough.
No feature here without a task you already do. No task without a feature.
You would catch it eventually — around 11 p.m., cross-referencing the EOB against your Bill Tracker, one line at a time. Med Claims Pro catches it the moment you record the check.
It does. That is the design. Ohio bills MCOs in W-codes by fax. Washington bills L&I in MARFS Chapter 25 units against referral caps. Minnesota QRCs invoice carriers by the hour and file R-forms. Georgia suppliers time-bill under Board Rule 200.2. The codes change, the forms change, the payers change. Your week does not.
Yes. Everyone’s are. Your tracking log has your headings. Your folders are named the way you have named them for eleven years. Your Bill Tracker has a column nobody else would understand.
During onboarding we configure Med Claims Pro to your exact templates, folders, payers and your state’s codes — so the software fits you on day one. That is included in every plan, and it is the first week’s work, not a change order.
Bring one real week to the demo and watch it import.
The retyping does not scale down. Fifteen clients still means a daily log, fifteen tracking logs, the claim forms and the receivables sheet — it just means you do it in two evenings instead of four. Solo is $199 a month ($159 billed annually) and covers the whole chain from grid to filed claim. If receivables are not your pain yet, that is the tier.
A billing service bills. It does not write the weekly narrative log, it does not watch your authorization burn-down, and it does not sit in your folders. You still do the documentation — and you pay a percentage on top of it.
Rates for illustration. A 5–8% service on a $13,600 month runs $680–$1,088.
I used to lose my whole morning retyping the same numbers into a log, a Word report and the claim form — then again into a spreadsheet. Now I type it once and everything is done.
Every claim, note, activity and document sits in a local database on your own machine, backed up automatically on every launch. Our server holds your license and nothing else.
Generated documents are written into the client folders you already use, with the file names you already use. Openable in Word and Excel with or without us.
Cancel and the software goes read-only. You keep viewing and exporting everything, in your formats, indefinitely. No deletion, no export fee, no contract to get out of.
Fifteen minutes, your state’s codes on screen — we load them before the call, and you can bring one real week and watch it import. Or call and ask; a person answers: 1-877-843-1717.
If you use Excel and Outlook you are overqualified. The grid works the way your spreadsheet works — typing, right-click, resizing, row numbers. Setup is ours, not yours: during onboarding we configure your templates, folders, payers and state codes, and most practices are working in their first week. There is also a phone number with a person on it: 1-877-843-1717.
No. Claims, notes, activities and documents live in a local database on your computer and in your own folders. Our server stores your account and your license — that is the complete list. How the architecture works.
The software goes read-only. You can view and export every client, claim, document and receivable, in your formats, for as long as you like. No deletion, no hostage data, no export fee. There are no contracts — you cancel when you want to.
Yes. The CMS-1500 holds six lines; line seven starts a B form automatically, line thirteen a C form. Each form gets its own receivable row, because that is how the payer’s checks come back.
They ship as a data update and you do nothing. New work bills the new rate. Activities you already filed keep the rate they were filed under, so an audit of last year still reconciles.
Not yet. Today it is fax with a filed confirmation, portal-assisted, and paper — which is what most states still run on. Direct e-billing for the mandate states is on the roadmap; ask us and we will tell you the moment it ships. We will not tell you it exists before it does.
Solo $199/mo ($159 billed annually), Professional $299/mo ($249 annually), Practice $499/mo ($415 annually). Extra users are $79 on Professional and $59 on Practice. Fourteen-day trial, no card. Sixty-day money-back guarantee: if it has not given you back at least five hours a week by week eight, we refund every cent and export your data in your formats. Full pricing.
Fifteen minutes, your state’s codes on screen — or start the trial and poke around on your own.