Fee schedule.
The published price list a state sets for workers’-comp services. Where one exists, it decides what you are paid. Where it does not, your engagement letter does.
A state price list, updated on the state’s own cadence.
A fee schedule is the rate table a state publishes for services billed to workers’ compensation. For vocational rehabilitation the picture varies more than most people expect:
- Ohio — OAC 4123-18-09, unit-priced W-codes, updated every October.
- Washington — MARFS Chapter 25, per six-minute unit.
- Minnesota — statutory hourly rates, indexed annually.
- Georgia — the SBWC rehabilitation fee schedule, hourly, with a separate catastrophic rate.
- North Carolina, Nebraska, New Hampshire, Louisiana — no rehabilitation fee schedule. Market rates.
Current as of July 2026 — verify with the agency before billing from any figure.
The update date is the part that bites.
Schedules move. Ohio’s changes each October; Minnesota indexes annually. New work bills at the new rate — and work you already performed keeps the rate that applied on the date of service, which is how an audit expects to find it.
That is why a spreadsheet with one hard-coded rate column goes quietly wrong every year, and why a rebill of an old short-paid line should carry the old rate, not today’s.
In a no-schedule state the discipline moves rather than disappears: write the rate, the billing increment, travel, wait time and mileage into the engagement before the first hour, and keep the rate per payer rather than per practice.
Related pages.
The Ohio W-code reference is the worked example, and the state billing guides carry each state’s rate basis with its verification date.
See your own week run itself.
We load your state’s codes before the call, so you are looking at a caseload like yours inside the first two minutes — not a slide deck.