A billing service lives in spreadsheets and claim forms across a dozen providers, each with their own payers and rules. We study your process and build software that generates the claims, tracks the receivables, and reconciles the checks — from one entry per visit.
Every provider’s NPIs, payers, fee schedules, and forms are configured once; claims then generate correctly per provider without you remembering each one’s quirks.
Generate the CMS-1500, mark it billed, and it becomes a tracked receivable automatically — billed, paid, and owed stay strictly separate, with no double-counting.
One payer check across many patients or providers is recorded once and allocated across every claim it pays; short-pays and denials are flagged with reason codes for follow-up.
Per-provider aging, collections, and outstanding — the numbers you send each client every month, generated instead of assembled by hand.
Invoices and payments flow into QuickBooks or your accounting tool, so your books and your billing never drift apart.
All client and claim data stays on your machine, backed up automatically, and fully exportable. We hold only your account and license.
It's the full pipeline: the daily activity grid, weekly narrative logs, CMS-1500s with overflow forms, receivables with one-check-many-clients allocation, and short-pay detection. It replaces the retyping — and typically costs a fraction of what a billing service takes. Book a discovery call and we'll scope it to your practice.
Yes — that’s the core of this build. Each provider’s payers, forms, and rules are configured so claims go out correctly per client.
We build to your process. If you submit through a clearinghouse or by fax/mail, we scope that on the discovery call and build the path you actually use.
Priced to your build and number of users — a multi-provider service is typically toward the higher end. See pricing or book a call for a flat quote.